Payroll & HR Compliance
We run payroll, PF/ESI/PT and 24Q end-to-end with clear cut-offs, maker–checker controls, and on-time filings—so your team gets paid and your compliance stays clean.
- T-2 Payroll Lock
- Audit-ready P&L, BS & Cash Flow
- Form 16 Issued
- Multi-state PT
What’s included in Payroll & HR Compliance
Accurate payroll, compliant filings, and clean HR documentation—run on a clear calendar with maker–checker controls.
CTC & Policy Setup
- CTC templates by band & tax-efficient structure
- Leave/OT/reimbursement policies
- Letter kit: offer, appointment, NDA, annexures
Payroll Run
- Inputs cut-off & validations (T-5 to T-2)
- Payroll register, payslips & bank file
- Exception report & approvals
PF/ESI/PT Filings
- PF ECR & returns; UAN/KYC hygiene
- ESIC contribution & monthly return
- Professional Tax (state-wise) compliance
24Q & Form 16
- Quarterly 24Q; challans & FVU/CSI checks
- Tax projections & proof verification
- Form 16/12BA generation & distribution
Attendance, Leave & Claims
- Biometric/API import with tolerance rules
- Leave/OT approvals synced to payroll
- Claims & reimbursements with audit trail
Onboarding & Exit
- Joiner workflow: UAN/ESI/IP creation
- Exit: FnF settlement, PF/ESI closures
- Registers & audit pack (S&E, wage)
Deliverables → Outcomes (Every Month)
Clear deliverables that drive real results—on time, audit-ready
On-time, accurate payroll
T-2 Payroll Lock
- Before
- Late payroll, last-minute edits.
- After
- Payslips on time, no surprises.
- How
- Inputs cut-off; validations & exception report; maker–checker sign-off.
Zero PF/ESI/PT penalties
100% On-time
- Before
- Missed challans & notices.
- After
- All dues filed within deadlines.
- How
- Calendar & reminders; draft challans; compliance dashboard.
Clean 24Q + Form 16s
Nil Defaults
- Before
- TRACES defaults & mismatches.
- After
- Accurate 24Q; Form 16/12BA issued.
- How
- Projections; proof checks; FVU/CSI validations & corrections.
Attendance & leave under control
<1% Anomalies
- Before
- Missing punches, OT disputes.
- After
- Approved leave/OT synced to pay.
- How
- Biometric/API import; tolerance rules; exception clearance.
HR documentation hygiene
100% Letters Issued
- Before
- Incomplete files & registers.
- After
- Compliant letters & registers ready.
- How
- Offer/appointment/NDA kit; registers; monthly audit pack.
Smooth onboarding & exits
FnF ≤ 7 Days
- Before
- Exit delays & escalations.
- After
- On-time FnF & closures.
- How
- Joiner/leaver workflow; asset checklist; EPF/ESI closures & letters.
Industries we support
Single-site teams or multi-state workforces—our payroll playbooks adapt to rosters, OT, and state-wise compliance.
IT & Professional Services
- Variable pay & reimbursements (WFH, internet)
- Client billing alignment; TDS on contractors
Manufacturing & Plants
- Shifts/OT, canteen & allowances
- Contract labour hygiene; ESIC coverage
Retail & Multi-Outlet
- Rosters, weekly offs & replacements
- PT across states; S&E registers
Hospitals & Clinics
- Duty rosters & on-call allowances
- ESI eligibility & coverage checks
Startups & SaaS
- CTC structuring & perks taxation
- Founders’ payroll & 24Q readiness
Education & Non-profits
- Stipends/fellows; PT & TDS nuances
- Grant reporting & registers
Tools we work with
We integrate with your payroll/HR stack or set up a clean one—plus all statutory portals.
Payroll Platforms
HRMS & Attendance
Statutory Portals
Banking & Payouts
Dashboards
Ready for accurate payroll and zero penalties?
We’ll run your payroll calendar end-to-end—inputs, approvals, payslips, bank file, and all PF/ESI/PT & 24Q filings on time.
- Maker–checker workflow with T-5 to T-2 cut-offs
- PF ECR, ESIC & state PT filed before due dates
- Quarterly 24Q and annual Form 16/12BA issued
- Registers & audit pack maintained monthly
Payroll & HR Compliance — FAQs
What inputs do you need each month, and when?
By T-5: attendance/leave/OT, variable pay, reimbursements, new joiners/leavers. We send an exceptions list; payroll locks by T-2 for approvals.
Do you handle onboarding and exits?
Yes—UAN/KYC/ESI creation, letter issue, and joiner checklist. For exits, FnF working, PF/ESI closures, and experience/relieving letters.
How do you manage tax deduction on salaries?
Quarterly projections with proof collection (80C/80D/HRA/LTA, etc.), perquisite valuation where applicable, and 24Q with FVU/CSI validations. Form 16/12BA issued on time.
What about contractors—are they on payroll?
No. Contractors are paid outside payroll with applicable TDS (e.g., 194C/194J) and reported in 26Q. We can help with policy and classification guidance.
Can you manage multi-state compliance?
Yes—state PT, Shops & Establishments registers, and local nuances are maintained in a consolidated calendar and audit pack.
How do you keep payroll data secure?
Role-based access, shared vaults for credentials, and minimal PII sharing. We can sign an NDA/DPA and provide an access/handover log.
How long does onboarding take?
Typically 2–4 weeks, including policy review, CTC templates, and a parallel run if required.